Fundraising & Facility Use Agreements
When Do We Need to Submit or Request Facility Use Agreements?
What is a Facility Use Agreement (FUA)?
An FUA is an agreement between UC ANR (and its programs, such as 4-H, Master Gardeners/Master Food Preservers, etc.) and another party (such as a city, county, school district, business, etc.) to use its facilities (land, meeting rooms, property, etc.) for a short term for purposes of holding meetings, demonstrations, etc.
The FUA should be for a specific location and duration of time. It may be a one-time event or activity or a recurring activity. FUAs may be used for a rental of a space or when there is no charge. Some facilities or organizations may have their own format for an FUA, or in some cases, you may use UCCE local office facility use agreement request format when one does not exist.
When is a Facility Use Agreement (FUA) needed?
A FUA is always helpful to spell out the details of using a facility for UC ANR programs. As noted above, a FUA is recommended when renting or using a meeting space or other facilities for short term or recurring meetings or program activities.
There are some cases where Best Practice FUA Preferred; but not required. Please refer to the FUA Cheat Sheet below
4-H FACILITIES USE REQUEST FORM 2023
CHEAT SHEET FUA Understanding Facility Use Agreements
Food Safety Protocol
• When meals are prepared and served, at least one 4-H volunteer or 4-H professional serving food at the event must complete the ServSafe training. This does not apply to snacks or pre-packaged
food items served at 4-H meetings or activities.
• The ServSafe certified 4-H volunteer or 4-H professional can train additional food servers using the Clover Safe Note: Food Safety at 4-H Meetings
Forms and Process for 4-H Fundraisers:
1. Submit a Fundraising Approval Form
- Minimum 45 business days prior to Fundraiser
-Should always have a Community Club Leader's signature in the 4-H Adult Volunteer portion
-If Club President is unavailable to sign, the Project leader in charge may sign instead.
-You can see an example of a completed one here
2. Submit a Post Mendocino County 4-H Fundraiser Summary Form
-Submit 14 business days post fundraiser
